How to Design a Weekly Calendar Hourly Using Popular Office Apps
If you want to design a weekly calendar hourly, there are several options available for you. You can use online templates, use office applications installed on your PC, or use advanced graphic design apps like CorelDraw and Adobe Photoshop.
If you have neither a stable internet connection nor the necessary skills to tinker with graphic design applications, using office applications that almost everyone is quite familiar with is your best option.
How to design an hourly calendar using popular office applications like Microsoft Word and Microsoft Excel? Here we will provide you with a brief yet clear instruction to use both applications to design your own weekly calendar.
Using Microsoft Word to Design a Weekly Calendar Hourly
The instruction that you read below will also work for other word processing applications as well as presentation applications like Microsoft PowerPoint because the table management features of those applications are fairly the same.
To design a weekly calendar hourly using Microsoft Word or any of those applications, here is the step-by-step instruction that you should follow.
- Create a new blank document and modify its size (standard printable sizes, including A4, letter, and legal, would be preferred, unless you have a printer that is capable to print using other sizes). Set the orientation to landscape because a weekly calendar is generally wider than it is high.
- Insert a new table that consists of eight columns and a maximum of 25 rows. The columns represent the seven days in a week plus one extra column for hours label. Each row except the first row, which is reserved for days, represents each hour in a day. Although the maximum number of the rows is 24 plus one on the for days label, you don’t have to include all of the 24 hours, especially because including all hours will make each row too short and cramped. Include only hours in which you are active and in which anything that you do is worth recording. Most of the time, 15 to 17 rows are enough to plan and record all activities that you do since you leave the bed until you are ready to sleep.
- Set the size of your table’s columns and rows appropriately so that the table will fit the available space neatly. For a table consisting of 8 columns and 17 rows on a letter-size paper with narrow margins, for instance, the appropriate size for columns and rows is approximately 1.25 and 0.4 inches respectively.
- Write the names of the seven days on every column on the top row, but leave the first column on the left empty. This intersection cell between the days’ row and the hours’ column has no use in the calendar. Afterward, write every hourly span on every row on the first column on the left except the intersection cell on the top row. The hourly span may have a label like 5 am to 6 am, 6 am to 7 am, etc.
- Add some visual clues and decorations, such as different colors for the header row and column, calendar title, and illustrations, to make your weekly calendar hourly easier to read and more attractive to see.
- Your weekly calendar is ready to print.
Using Microsoft Excel to Design a Weekly Calendar Hourly
Using Microsoft Excel or another spreadsheet application to design a weekly calendar hourly is not much different from using word processing applications to design one. In fact, using Microsoft Excel is much easier because you don’t have to insert a table since the table already becomes the core element of Microsoft Excel’s interface.
All that you need to do is to determine the number of rows and columns that you want to use (as already explained above), label the calendar, and add extra visual elements to it.